BL Invoice User Manual

Version: 1.0.25
Prepared by: Issac
Date: 20.03.2025

Table of Contents

1. Introduction
2. System Requirements
3. Logging In
4. Main Features and Functions
• 4.1 Creating a New Invoice
• 4.2 Amend Charges and Add Taxation
• 4.3 Submitting the Invoice
5. Dependencies
6. Support

1. Introduction

The BL Invoice screen is used to create customer invoices based on the charges involved in job creation. This module allows users to add charges, apply taxation, and generate invoices that are pending for approval before posting them into accounts.

2. System Requirements

• User Role: Admin, Finance Manager, or any role with access to invoice creation

3. Logging In

1. Navigate to the Zealit login page.
2. Enter your username and password.
3. Once logged in, select BL Invoice from the ribbon on the left or through the search button on the top right.
   
   
   

4. Main Features and Functions

4.1 Creating a New Invoice

1. From the BL Invoice screen, click Create New to begin creating an invoice.
2. Select Add Invoice Party to choose the customer or party for whom the invoice is being created.
3. Choose Add CHB Filter (Custom House Broker filter) if needed to apply a specific filter for charges related to customs clearing.
4. Click Fetch Charges of Confirmed Jobs to fetch the charges associated with jobs that have been confirmed.
5. The system will display the list of confirmed jobs and their associated charges.
6. Select the charges you want to invoice by checking the box next to each job charge.
7. You can select multiple job charges to be invoiced together in one invoice.
   
   
   

4.2 Amend Charges and Add Taxation

1. While in the Amend Charges screen, you can add taxation based on the applicable tax rates.
2. Add relevant taxes to the charges (e.g., VAT, GST, etc.).
3. Review the charges to ensure all necessary taxes and adjustments have been applied before proceeding.
   
   
   

4.3 Submitting the Invoice

1. After reviewing the charges and taxation, add any necessary reference numbers or narration in the designated fields.
2. Ensure all details are correct, then click Submit to create the invoice.
3. The invoice will be generated in Draft Status, pending approval.

5. Dependencies

      1.      Receivable control setup needs to be done

      2.      Customer financial conditions for the invoice party needs to be done

      3.      Charge code to GL mapping needs to be done

      4.      Tax definition needs to added for the taxes to reflect.

6. Support

For assistance, please contact the IT Help Desk at:

• Email: heldesk@aggrandizeventure.zohodesk.in