How do We create a Vessel to store and manage all ship details in one place? Vessel Master – User Manual

How do We create a Vessel to store and manage all ship details in one place? Vessel Master – User Manual

📘 Vessel Master – User Manual

Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025

📑 Table of Contents
🔹 1. Introduction
🖥️ 2. System Requirements
🔐 3. Logging In
⚙️ 4. Main Features and Functions
  • 4.1 Creating a Vessel Entry
  • 4.2 Editing a Vessel Entry
🛠️ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
💬 7. Support

🔹 1. Introduction
The Vessel Master module is used to maintain a centralized database of vessels. It helps in managing essential vessel identification and ownership details required for port and shipping operations.

🖥️ 2. System Requirements

Browser Compatibility:
• Google Chrome v90 or later
• Mozilla Firefox v85 or later

User Roles:
• Admin
• Marine Operations
• Port Admin

🔐 3. Logging In

  1. Open your browser and log in to the system with your valid credentials.

  2. Navigate to Vessel Master from the left-hand menu under the Master section.

  3. Alternatively, type Vessel Master in the search field located in the top-right corner.


⚙️ 4. Main Features and Functions

🆕 4.1 Creating a Vessel Entry
To register a new vessel:

  1. Click on Create New.

  2. Enter the following mandatory details:
      • Vessel Name – Full name of the vessel.
      • Call Sign – Unique radio call sign of the vessel.
      • IMO Number – International Maritime Organization number.
      • Vessel Owner – Name of the owner or company operating the vessel.
      • Nationality – Country of vessel registration.
      • Flag – Flag under which the vessel is registered.
      • Vessel ID – Unique identifier for the vessel in the system.
      • Status – Set to Active.

  3. Click Submit to save the new vessel record.


✏️ 4.2 Editing a Vessel Entry

  1. Locate the vessel entry in the grid.

  2. Click the Edit icon beside the relevant row.

  3. Make required changes (e.g., call sign, flag, owner).

  4. Click Save to apply updates.


📂 Upload & Download Options
• Use the Upload button to bulk import vessel data in the prescribed format.
• Use the Download button to export existing vessel records.


🛠️ 5. Troubleshooting Common Issues

IssueSolution
Duplicate IMO or Call Sign          Ensure that IMO number and call sign are unique for each vessel.
Upload failure          Verify file format and required fields before uploading.
Flag/Nationality mismatch          Confirm entries are valid and consistent with vessel registry.

❓ 6. Frequently Asked Questions (FAQs)

Q: Is IMO number mandatory for all vessels?
A: Yes. IMO number is globally required for vessel tracking and identification.

Q: Can a vessel be registered under multiple flags?
A: No. A vessel can have only one flag at a time as per international standards.

Q: What if the vessel data is entered incorrectly?
A: Use the Edit option to correct the entry. Ensure status remains Active if in use.

💬 7. Support
For technical queries or help with Vessel Master, contact:
📧 helpdesk@aggrandizeventure.zohodesk.in

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