Payable Matching/Unmatching User Manual

Version: V.1.0.29
Prepared by: Issac
Date: 15.05.2025

Table of Contents

1. Introduction
2. System Requirements
3. Logging In
4. Main Features and Functions
• 4.1 Matching Payments with Vendor Invoices
• 4.2 Unmatching Payments from Vendor Invoices
5. Troubleshooting Common Issues
6. FAQs
7. Support

1. Introduction

The Payable Matching/Unmatching module allows users to match payments with vendor invoices and unmatch them when necessary. This ensures accurate financial tracking and reconciliation within the system.

2. System Requirements

• Browser: Chrome 90+ or Firefox 85+
• User Role: Admin or Finance

3. Logging In

1. Navigate to the Zealit System login page.
2. Enter your username and password.
3. Select the "Payable Matching/Unmatching" module from the left panel or through the search button to the top right.
   
   

4. Main Features and Functions

4.1 Matching Payments with Vendor Invoices

1. Select the Vendor and the Recon Account to fetch available entries.
   
2. Click on the Submit button.
   
   
3. Choose "To be Matched" to list transactions available for matching.
   
   
4. A grid displaying vendor-related invoices, manual vendor invoices, and journal vouchers (JVs) will be populated.
   
   
5. Click on the necessary invoice to select it.
6. Payments that are not already matched or are partially matched will be displayed.
   
   
7. Adjust the Bill Balance and Matching Amount to complete full or partial matching.
8. Click Save to confirm and store the matching details.
   
   

4.2 Unmatching Payments from Vendor Invoices

1. Select the Vendor and the Recon Account to fetch matched entries and click the necessary match number.
   
   
2. Click on the Submit button.
3. Choose "To be Unmatched" to retrieve invoices eligible for unmatching.
   
4. A list of previously matched invoices and related payments will be displayed.
   
   
5. Click on the necessary invoice/payment to unmatch it.
6. Click Save to confirm the changes.

5. Troubleshooting Common Issues

Issue	Solution
Cannot fetch vendor entries	Verify vendor selection and recon account details.
Matching not saved	Ensure correct amounts are entered before clicking Save.
Payment not visible for matching	Check if it is already matched or verify access permissions.

6. FAQs

Q: Can I partially match payments to invoices?
A: Yes, you can adjust the Bill Balance and Matching Amount fields for partial matching.

Q: How can I view previously unmatched transactions?
A: Use the To be Unmatched option to retrieve unmatched records.

Q: What happens if I unmatch a payment?
A: The payment will become available for future matching with other invoices.

7. Support

For further assistance, contact the Help Desk at helpdesk@aggrandizeventure.zohodesk.in.