Version: v1.0.37.4
Prepared by: Issac
Date: 10.11.25

Table of Contents

1. Introduction

2. System Requirements

3. Logging In

4. Main Features and Functions
    4.1 Identifying Charge Codes for Auto Cost Posting
    4.2 Creating Provision Vendors
    4.3 Managing Multiple Charge Codes Under a Single Vendor
    4.4 Setting Up Payable Control for Provision Charges
    4.5 Defining Vendor Financial Conditions
    4.6 Auto Cost Posting During Customer Invoice Creation

5. Troubleshooting Common Issues

6. FAQs

7. Support

1. Introduction

The Warehouse Auto Cost Posting module automates the posting of cost-related transactions based on goods receipt and delivery activities. This ensures all warehouse cost elements—such as handling, storage, or other operational charges—are accurately reflected in the financial accounts with minimal manual intervention.

This feature improves accuracy, reduces manual work, and maintains financial consistency across GRN and GDN processes.

2. System Requirements

• Browser: Chrome 90+ or Firefox 85+

• User Role: Warehouse Operations ,ADMIN , WMS-ADMIN

• Modules Required: Charge Master, Vendor Master, Payable Control, Vendor Financial Conditions

3. Logging In

1. Navigate to the Zealit login page.
   
   

2. Enter your authorized username and password or the active directory option can be used.

4. Main Features and Functions

4.1 Identifying Charge Codes for Auto Cost Posting

• Navigate to Charge Master.

• Identify the charge codes applicable for auto cost posting.

• All charges added to the Cost Tab of GRN and GDN will be included in the auto cost posting process.
  
  

• Validate that these charges are correctly mapped in the system.
  
  

4.2 Creating Provision Vendors

• Go to Vendor Master.

• Create a vendor record that will act as the Provision Vendor (the vendor to whom charges will be invoiced).

• In the Notes Tab, select the option “WMS PROVISION CHARGE”.

• Add the shortlisted charge codes under this option.
  
  

• For detailed steps, refer to:
  
  User Manual – How to Create Vendor Master

4.3 Managing Multiple Charge Codes Under a Single Vendor

• When multiple charge types exist for the same category (e.g., Handling Charges by weight, container type, etc.), group them under the same vendor.
  
  

• This prevents duplicate vendor setups and simplifies charge consolidation during posting.

4.4 Setting Up Payable Control for Provision Charges

• Each Provision Charge Category (e.g., Handling, Storage, etc.) must have a separate Payable Control Setup.

• The GL account mapped to this setup should be the Provision GL Account.
  
  

• Configure this setup by navigating to Finance → Payable Control Setup.

• For configuration details, refer to:
  
  User Manual – How to Create Payable Control Setup

4.5 Defining Vendor Financial Conditions

• Access Vendor Financial Conditions for the provision vendors created.

• Map the Control Account to the respective Payable Control Setup created for each charge category.
  
  

• For setup reference, see:
  
  User Manual – How to Create Vendor Financial Conditions

4.6 Auto Cost Posting During Customer Invoice Creation

Once all configurations are in place:

• When a Customer Invoice is generated, the associated warehouse costs will be automatically posted to their respective Provision Accounts.

• The rate and charge details will be applied as per the configurations in the system.

• This ensures a seamless link between operational charges and financial postings.

5. Support

For additional support or queries, contact the IT Help Desk:
📧 helpdesk@aggrandizeventure.zohodesk.in