📘 Voyage Master – User Manual

📑 Table of Contents
🔹 1. Introduction
🖥️ 2. System Requirements
🔐 3. Logging In
⚙️ 4. Main Features and Functions
  • 4.1 Creating a New Voyage
  • 4.2 Using Additional Services Tab
  • 4.3 Using Container Limit Tab
  • 4.4 Managing Voyage Notes
🛠️ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
💬 7. Support

🔹 1. Introduction
The Voyage Master module is used to manage voyage-related details including schedules, vessel assignments, container limits, and additional remarks. It ensures complete voyage lifecycle tracking from creation to closure.

🖥️ 2. System Requirements

Browser Compatibility:
• Google Chrome v90 or later
• Mozilla Firefox v85 or later

User Roles:
• Admin
• Operations
• Marine Team

🔐 3. Logging In

1. Log in to the application using your credentials.

2. Navigate to Voyage Master from the left-side menu under the Operations module.

3. Alternatively, search for Voyage Master using the search bar at the top right corner.
   
   
   

⚙️ 4. Main Features and Functions

🆕 4.1 Creating a New Voyage (Tab: Voyage Details)

1. Click Create New.

2. Fill in the following voyage information:
     • Carrier Name – Select from the dropdown.
     • Service Code – Select from dropdown.
     • Rotation Number – Enter unique rotation number.
     • Vessel – Select from dropdown.
     • Port Name – Choose relevant port.
     • Line Voyage, Commercial Voyage Load, Commercial Voyage Discharge – Enter values.
     • ETA / ETD – Enter estimated arrival and departure times.
     • ATA / ATD – Enter actual arrival and departure times.
     • Loading Terminal and Discharge Terminal – Select from dropdown.

3. Additional fields:
     • Next Port, Next Port ETA
     • Open for Booking – Set to Yes/No
     • Status – Select one of: New / Open / Closed / Cancelled
     • EGM Number & Date, IGM Number & Date
     • Cut-off Date, Return Date, IGM Cut-off Date, EGM Cut-off Date

4. Click Submit to save the voyage.
   
   
   

5. Use the Download button to export voyage data or Upload to import bulk voyage entries.
   
   
   

🧾 4.2 Tab: Additional Services
This tab allows adding optional services related to the voyage.

1. Select Carrier and Service Code from dropdowns.

2. Fill in Notes for relevant remarks or operational details.

3. Click Save to store service details.
   
   
   

📦 4.3 Tab: Container Limit
Used to define restrictions for container size/type per voyage.

1. Select Container Size and Type from dropdowns.

2. Enter Allowed Quantity.

3. Add any Notes.

4. Save the entry.
   
   
   

📝 4.4 Tab: Voyage Notes
To capture notes or observations regarding the voyage.

1. Select the Voyage Notes Type from dropdown.

2. Add descriptive Notes.

3. You can Add, Edit, or Delete any note entry.

4. Use the Upload and Download buttons for bulk data import/export.
   
   
   

📊 Summary View Filters:
• All – Displays all voyage records.
• New – Shows voyages with status “New”.
• Open – Displays voyages marked “Open”.
• Closed – Displays completed voyages.

🛠️ 5. Troubleshooting Common Issues

❓ 6. Frequently Asked Questions (FAQs)

Q: Can a voyage be reopened after closure?
A: Yes, update the status back to “Open” via Edit option if required.

Q: Are all tabs mandatory to fill?
A: Only the Voyage Details tab is mandatory. Other tabs are optional based on operations.

Q: Can I assign multiple services to one voyage?
A: Yes, you can add multiple services under the Additional Services tab.

Q: Can I bulk upload container limits?
A: Not currently. Only voyage details and notes support bulk upload/download.

💬 7. Support
For help with the Voyage Master module, please contact:
📧 helpdesk@aggrandizeventure.zohodesk.in