Where to manage information about the Depot? Depot Master – User Manual

Where to manage information about the Depot? Depot Master – User Manual

πŸ“˜ Depot Master – User Manual
Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025

πŸ“‘ Table of Contents
πŸ”Ή 1. Introduction
πŸ–₯️ 2. System Requirements
πŸ” 3. Logging In
βš™οΈ 4. Main Features and Functions
  ‒ 4.1 Creating a New Depot
  ‒ 4.2 Editing an Existing Depot
πŸ› οΈ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
πŸ’¬ 7. Support

πŸ”Ή 1. Introduction
The Depot Master module is used to manage depot locations and vendor associations, ensuring containers and cargo can be stored and managed effectively through verified depot partners.

πŸ–₯️ 2. System Requirements

Browser Compatibility:
β€’ Google Chrome v90 or later
β€’ Mozilla Firefox v85 or later

User Roles:
β€’ Admin
β€’ Operations
β€’ Vendor Admin

πŸ” 3. Logging In

  1. Log into the system with valid credentials.

  2. Navigate to Depot Master under the Administration or Operations module.

  3. Alternatively, type Depot Master into the search bar at the top right.

βš™οΈ 4. Main Features and Functions

πŸ†• 4.1 Creating a New Depot
To create a new depot entry:

  1. Click the Create New button at the top-right of the screen.

  2. Enter the following mandatory fields:
      ‒ Depot Code – Unique identifier for the depot.
      ‒ Depot Name – Full name of the depot.
      ‒ Country – Select the country from the dropdown.
      ‒ City – Select the city from the dropdown.
      ‒ Vendor Name – Choose the vendor associated with the depot from the dropdown.
      ‒ Status – Set as Active to enable this depot.

  3. Click Submit to save the depot entry.


  4. Use the Download button to export depot details.

  5. Use the Upload button to import bulk depot data using a predefined Excel template.


✏️ 4.2 Editing an Existing Depot

  1. Search for the depot by name or code.

  2. Click the Edit icon beside the entry.

  3. Update the required fields and click Save.


πŸ› οΈ 5. Troubleshooting Common Issues

IssueSolution
Duplicate Depot Code              Ensure each depot code is unique within the system.
Missing City in Dropdown             Verify the city is configured under the City Master.
Vendor Not Showing            Confirm the vendor is marked as Active in Vendor Master.

❓ 6. Frequently Asked Questions (FAQs)

Q: Can I assign multiple vendors to a depot?
A: No, each depot can be linked to only one vendor.

Q: Can I change the depot’s location after creation?
A: Yes, you can use the Edit option to update country or city.

Q: What happens when I set a depot to Inactive?
A: The depot becomes unavailable for new assignments but retains historical data.

πŸ’¬ 7. Support
For support related to the Depot Master module:
πŸ“§ helpdesk@aggrandizeventure.zohodesk.in