Goods Inward Notes – User Manual
Goods Inward Notes – User Manual
Version: v.1.0.30
Prepared by: Issac
Date: 03/06/2025
Table of Contents
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Introduction
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System Requirements
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Logging In
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Main Features and Functions
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4.1 Creating a Goods Inward Entry
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4.2 Fetching Products from Purchase Order
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4.3 Validating and Confirming Inward Entry
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4.4 Updating or Correcting Entries
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Troubleshooting Common Issues
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FAQs
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Support
1. Introduction
The Goods Inward Notes module facilitates the entry of goods received into the inventory against store purchase orders. It supports multiple inward entries for a single purchase order and ensures that inward details are validated against the original purchase order for accuracy and compliance.
2. System Requirements
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Browser: Chrome 90+ or Firefox 85+
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User Role: Store Executive, Procurement Team
3. Logging In
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Log into the ERP system.
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From the main dashboard, select the Goods Inward Notes module or through the search button in the top right.
4. Main Features and Functions
4.1 Creating a Goods Inward Entry
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On the landing page, existing entries are shown in a grid view.
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Click on Create New to initiate a new entry.
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Enter the necessary basic details.
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Input the related Purchase Order (PO) number in the designated field.
4.2 Fetching Products from Purchase Order
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After entering a valid PO number, the Fetch from PO button in the PO Details tab becomes active.
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Click on Fetch from PO to pull product details from the corresponding Store Purchase Order.
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Select relevant products for inwarding.
4.3 Validating and Confirming Inward Entry
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Upon product selection, a validation process checks for data consistency with the original PO.
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If validation is successful, click the Add button to proceed.
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Use the Attachments section to upload supporting documents, if applicable.
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Once all details are confirmed, click Confirm to officially register the goods into inventory.
4.4 Updating or Correcting Entries
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Use the Update Correction option to make any necessary amendments post-entry, subject to user role permissions.
5. Troubleshooting Common Issues
| Issue | Solution |
|---|---|
| Fetch from PO not working | Ensure the PO number entered is valid and approved in the Store Purchase module. |
| Data mismatch during validation | Check quantities, UOMs, and product codes against the original PO. |
| Unable to confirm entry | Verify all mandatory fields are filled and validation is passed. |
| Attachments not uploading | Ensure file size and format are within system limits. |
6. FAQs
Q: Can I create multiple inward notes for a single PO?
A: Yes, multiple inward entries can be created for partial deliveries against a single purchase order.
Q: What happens if I enter incorrect data before confirmation?
A: The system will validate and notify mismatches. Corrections can be made before confirming the entry.
Q: Can I revise an inward note after confirmation?
A: Yes, use the Update Correction option to make permissible edits.
Q: Is it mandatory to attach documents?
A: Not mandatory, but recommended for audit and compliance tracking.
7. Support
For technical assistance or module-related queries, contact the IT Help Desk:
📧 helpdesk@aggrandizeventure.zohodesk.in
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