Goods Receipt Notes (GRN) – User Manual

Version: v1.0.38.5
Prepared by: Issac
Date: 19/11/2025

Table of Contents

1. Introduction

2. System Requirements

3. Logging In

4. Main Features and Functions

   • 4.1 Landing Page

   • 4.2 Filter Options

   • 4.3 Creating a Goods Receipt Note

   • 4.4 Container Details

   • 4.5 Stowage Details

   • 4.6 Product Details

   • 4.7 Activity Details

   • 4.8 Rate Details

   • 4.9 Cost

   • 4.10 Notes Tab

   • 4.11 Attachments

5. Troubleshooting

6. FAQs

7. Support

1. Introduction

The Goods Receipt Notes (GRN) module is used to record all inbound cargo entering the warehouse or yard.
This module ensures accurate traceability of stock, container movements, product details, warehouse activities, costs, and associated documentation.

It allows users to create, verify, manage, and track GRN entries efficiently, ensuring operational transparency and inventory accuracy.

2. System Requirements

• Browser: Chrome 90+ / Firefox 85+

• User Role: Warehouse Operator / Supervisor / Admin

3. Logging In

1. Go to the Zealit login page.

2. Enter your credentials (Username & Password).

3. From the dashboard, select Warehouse Module → Goods Receipt Notes (GRN).
   
   

4. Main Features and Functions

4.1 Landing Page

The landing page shows a summary of all GRN entries.

Displayed Information

• GRNs created in the last 30 days are shown automatically.

• Older entries can be viewed using filter options.

GRN Status Types

4.2 Filter Options

Users can filter GRN entries based on:

1. GRN No

2. Customer

3. Plant Code (activated only after selecting a customer)

4. Container Number

5. Transport Order Number

6. Status

7. Job Number

4.3 Creating a Goods Receipt Note

GRN Details

1. GRN Number – Auto-generated.

2. Job Number – Select existing job.

3. DO Number – Delivery Order reference.

4. Customer* – Mandatory selection.

5. Plant Code – Receiving plant/warehouse.

6. Sales Person – Auto/manual.

7. Received By – Warehouse staff.

8. Verified By – Staff verifying the entry.

9. GRN Date* – Date of receipt.

10. BL Type – Master/House.

11. BL Number – Bill of Lading number.

12. Status – System-controlled.

13. Empty Return – Yes/No.

14. Distribution Type – Type of distribution activity.

15. POL – Port of Loading.

16. POD – Port of Discharge.

17. Customer Reference – Internal customer ref.

18. Drop Location – Cargo drop point.

19. DO Party – Party listed on DO.

20. Reason – Reason for the GRN.

21. Notes – Additional comments.

4.4 Container Details

Used to record the logistics and gate movement of containers.

1. Container Type - Type of equipment

2. Container Number - Container number in which the goods were shipped

3. Container IN Time  - Timestamp of the container coming in

4. Container Out Time - Timestamp of the container going out

5. Transport Order Number - If Transport module involved in transportation , its entry

6. Truck Number - Truck of transportation

7. Gate In Time - Gate in time of truck

8. Gate Out Time - Gate out time of Truck

9. Seal Number - Seal number of container

10. Notes - Notes

Actions

• Add – Saves container entry

• Clear – Resets the form

4.5 Stowage Details

This section displays the available stowage locations in the warehouse.
Users select from the predefined stowage master.

4.6 Product Details

Basic Fields

1. Product Code* – Select from Product Master

2. Product Description – Auto-filled

3. Batch Number

4. Is Palletized*

Packaging & Dimension Fields

5. Package Type* - Auto fetched from product master

6. Per Package Weight (Kg)* - Auto fetched from product master

7. Dimensions (L/W/H) - Auto fetched from product master

8. Dimension UOM- Auto fetched from product master

9. Per Package M3 – Auto-calculated - Auto fetched from product master

10. Square Ft – Auto-calculated- Auto fetched from product master

Quantity Fields

11. Number of Pallets*

12. Number of Packages*

13. Total M3 Value* – Auto-calculated

14. Total KG Value* – Auto-calculated

Additional Operational Fields

15. Pallet/Package Number

16. Shift Number

17. Serial Number

18. Container Number

19. Received Date / ETA Date*

20. Is Damaged - Yes/No

Stowage & Identification

21. Stowage*  - Auto fetched from product master

22. Marks & Number

23. UOM

24. Notes

Actions

• Add

• Clear

• Delete

4.7 Activity Details

Used to log operational warehouse activities.

1. Activity* – From Warehouse Activity Master

2. UOM* – Auto-fetched

3. Quantity*

4. Vendor – Mandatory if tariff Master used

5. Remarks

Actions

• Add

• Clear

4.8 Rate Details

Used to record charges associated with warehouse activities.

1. Activity*

2. Charge Code*

3. UOM*

4. Quantity*

5. Rate Per Quantity*

6. Currency

7. Amount – Auto-calculated

8. Customer

9. Remarks

10. Product

Actions

• Apply Correction

• Get Charges – Fetches tariff rates

• Add

• Clear

4.9 Cost

Used to record internal operational cost.

1. Activity*

2. Charge Code*

3. UOM*

4. Quantity*

5. Rate Per Quantity*

6. Currency

7. Amount – Auto

8. Billable – Yes/No

9. Vendor

10. Remarks

Actions

• Apply Correction

• Get Charges

• Add

• Clear

4.10 Notes Tab

1. Notes Type* – Internal / Customer / Damage / Follow-up

2. Notes* – Enter text

Actions

• Add

• Clear

4.11 Attachments

Users can upload supporting files.

Add Attachment

• Attachment Name

• Description

• File Upload (PDF, JPG, PNG, DOC, etc.)

Attachment Table

Displays:

• Edit/Delete

• Attachment Name

• Attachment Details

• Created By

• Created On

• Agency
  

5. Troubleshooting

6. FAQs

Q: Can one GRN have multiple containers?
Yes, multiple containers can be added under the same GRN.

Q: Can I edit a Verified GRN?
No. You must revert to Draft.

Q: Are product details mandatory?
Yes, at least one product line item is required.

7. Support

For assistance, contact:
helpdesk@aggrandizeventure.zohodesk.in