📘 Vendor Financial Condition – User Manual
Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025

📑 Table of Contents
🔹 1. Introduction
🖥️ 2. System Requirements
🔐 3. Logging In
⚙️ 4. Main Features and Functions
  • 4.1 Creating Vendor Financial Conditions
  • 4.2 Currency Details Tab
  • 4.3 Control Details Tab
🛠️ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
💬 7. Support

🔹 1. Introduction

The Vendor Financial Condition module enables users to configure and manage key financial parameters associated with vendors to ensure structured and compliant payment processes. These configurations support accurate vendor accounting, controlled financial operations, and ensure compliance with internal and statutory requirements.

🖥️ 2. System Requirements
Browser Compatibility:
• Google Chrome version 90+
• Mozilla Firefox version 85+

User Roles:
• Administrator
• Finance
• Accounts

🔐 3. Logging In
To access the Vendor Financial Condition module:

1. Open your browser and navigate to the application login page.

2. Enter your valid username and password.

3. From the main dashboard, select Vendor Financial Condition from the menu.
   
   

⚙️ 4. Main Features and Functions

🆕 4.1 Creating Vendor Financial Conditions

When setting up a vendor's financial condition, users must:

• Select the Vendor Name from the dropdown.

• Specify Credit Days and Credit Limit allotted to the vendor.

• Choose whether Payment Approval is required (Yes/No).

• Define Accounts Managed At — i.e., the responsible agency or HQ.

Additional optional financial settings include:

• Invoice Approval (if applicable)

• RCM Company (Reverse Charge Mechanism applicability)

• TDS Mandatory (Enable if Tax Deducted at Source is required)

• Status (Set as Active for current use

• Proceed to configure details under the Currency Details and Control Details tabs.
  
  

💱 4.2 Currency Details Tab
Use this section to define vendor currency preferences:

• Currency: Select the required transaction currency.

• Default Currency Setting:
    • Yes – Set as Default
    • No – Do Not Set as Default

• Currency Status: Mark as Active if currently used.

• Notes: Add any remarks, internal instructions, or configuration comments.
  
  

📌 Note: Multiple currencies can be assigned, but only one can be set as default for invoicing or payment.

🧾 4.3 Control Details Tab
Configure control accounts linked to the vendor:

• Control Account: Select the relevant account from the dropdown.

• Default Control Account Setting:
    • Yes – Set as Default
    • No – Do Not Set as Default

• Control Account Status: Set as Active if applicable.

• Notes: Enter relevant internal clarifications or remarks.
  
  
  

⚠️ Ensure the selected control account is configured and active in the system’s chart of accounts.

🛠️ 5. Troubleshooting Common Issues

❓ 6. Frequently Asked Questions (FAQs)

Q: Can I assign more than one currency to a vendor?
A: Yes. However, only one currency can be set as the default for transactions.

Q: Can credit days or limits be updated later?
A: Yes. You can modify existing vendor financial conditions at any time.

Q: What does “Exempt from Taxation” mean for vendors?
A: If selected, tax components will not be applied when processing vendor payments.

💬 7. Support
For assistance related to the Vendor Financial Condition module, contact:
📧 helpdesk@aggrandizeventure.zohodesk.in