Transport Order - Gate Pass manual
Version: V.1.0.27.1
Prepared by: Issac
Date: 14/04/2025

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Table of Contents

1. Introduction

2. System Requirements

3. Logging In

4. Main Features and Functions
       4.1 Gate Pass Access and Permissions
       4.2 Creating and Printing a Gate Pass

5. Troubleshooting Common Issues

6. FAQs

7. Support

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1. Introduction

This section of the Transport Rental Details module focuses on the creation and management of Gate Passes linked to Transport Orders. It ensures that dispatch-related activities are tracked accurately and securely, with proper access control and auditability for original and duplicate prints.

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2. System Requirements

• Browser: Chrome 90+ or Firefox 85+

• User Role: Operations Executive or Gate Pass Officer with appropriate access permissions

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3. Logging In

1. Log into the Zealit system using your credentials.

2. Navigate to the Transport Order screen using the left-hand panel or the top-left search bar.

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4. Main Features and Functions

4.1 Gate Pass Access and Permissions

• The Gate Pass option is visible only to users with access rights.

• Gate Pass creation requires all the following conditions to be met:

  • Truck Number and Driver details must be filled.

  • The Transport Order (TO) must be confirmed.

  • The user must have Gate Pass creation access.

4.2 Creating and Printing a Gate Pass

• Once all criteria are met, the Create Gate Pass button will be enabled on the Transport Order screen.

• Data from the confirmed TO will be prefilled into the Gate Pass form.

• The Original Gate Pass can be printed only once.

• If a system or printer error occurs during original printing, a Duplicate Gate Pass can be generated.

• Duplicate prints require a reason, which will be logged and displayed on the duplicate Gate Pass.

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5. Troubleshooting Common Issues

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6. FAQs

• Can I print the original gate pass more than once?
  No, only one original print is allowed. Duplicates require justification.

• Where is the reason for duplicate shown?
  It is displayed directly on the duplicate Gate Pass document.

• What if a gate pass was printed in error?
  Use the duplicate option with a valid reason.

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7. Support

For any issues, please contact the IT Help Desk at helpdesk@aggrandizeventure.zohodesk.in.