Why do we assign a Control GL, Account Code, and Description to a Vendor in the financial section? Payable Control Setup – User Manual
π Payable Control Setup β User Manual
Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025
π Table of Contents
πΉ 1. Introduction
π₯οΈ 2. System Requirements
π 3. Logging In
βοΈ 4. Main Features and Functions
βββ’ 4.1 Creating Payable Control Setup
π οΈ 5. Troubleshooting
β 6. Frequently Asked Questions (FAQs)
π¬ 7. Support
πΉ 1. Introduction
The Payable Control Setup module allows users to define and manage control accounts for vendor payables. These accounts ensure that all vendor transactions are appropriately mapped to the General Ledger (GL) and aligned with accounting and audit requirements.
This setup links vendor payables to specific control accounts to maintain transparent and accurate financial records.
π₯οΈ 2. System Requirements
Browser Compatibility:
βββ’ Google Chrome v90 or later
βββ’ Mozilla Firefox v85 or later
User Roles:
βββ’ Admin
βββ’ Finance
βββ’ Accounts
π 3. Logging In
To access the Payable Control Setup module:
-
Open your browser and go to the application login page.
-
Enter your username and password.
-
From the main dashboard, navigate to Payable Control Setup.
βοΈ 4. Main Features and Functions
π 4.1 Creating Payable Control Setup
To create a new payable control account:
-
Click βCreate Newβ.
-
Fill in the required fields:
βββ’ Account Code β A unique identifier for the payable control account.
βββ’ Account Description β Provide a meaningful description for easy reference.
βββ’ Control GL β Select the correct General Ledger code from the dropdown.
βββ’ Status β Choose Active to enable the control account. -
Click βSaveβ to confirm and create the control account.
π Note:
Each Account Code must be unique and must correspond to a valid GL account.
π οΈ 5. Troubleshooting Common Issues
| Issue | Solution |
|---|---|
| Duplicate Account Code | Use a unique code not already in use for other payable control accounts. |
| GL Code Not Appearing | Ensure the GL Code is pre-configured and active in the financial system. |
| Unable to Save Record | Check that all mandatory fields are completed and Status is set to Active. |
β 6. Frequently Asked Questions (FAQs)
Q: Can I change the GL code after creating a control account?
A: Yes. You can use the Edit function to update the GL code at any time.
Q: Can I deactivate a payable control account later?
A: Yes. Simply change the Status to Inactive and click Save.
π¬ 7. Support
For help regarding the Payable Control Setup module, please reach out to:
π§ helpdesk@aggrandizeventure.zohodesk.in
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