JOB CREATION SCREEN (AIR) – USER MANUAL

JOB CREATION SCREEN (AIR) – USER MANUAL

JOB CREATION SCREEN (AIR) – USER MANUAL

Version: V1.0.37.4
Prepared by: Arul Jothi. M
Date: 14/11/2025

Table of Contents

  1. Introduction
  2. System Requirements
  3. Logging In
  4. Main Features and Functions
     4.1 Creating a New Job
     4.2 Editing Job Details
     4.3 Tracking Job Status
     4.4 Copying Existing Job
     4.5 Printable Reports
  5. Troubleshooting Common Issues
  6. Frequently Asked Questions (FAQs)
  7. Support

1. Introduction

The Job Creation Screen (AIR) in the Clearance Module of ZEALIT 2.0 enables users to create, manage, and track air shipment clearance jobs for both Import and Export operations.
This screen consolidates shipment, customer, and operational data into a single structured workflow, ensuring accuracy and improving efficiency in daily clearance activities.

2. System Requirements

User Roles:
• Admin
• Clearance Manager
• Operations Executive
• Documentation Executive

Supported Browsers:
• Google Chrome Version 90 or above
• Mozilla Firefox Version 85 or above

3. Logging In

Step 1: Open ZEALIT 2.0 in your preferred browser.
Step 2: Enter your assigned username and password.

Step 3: Navigate to Clearance → Job Management → Job Creation, or use the search option to locate “Job Creation.”

Step 4: Select Create New Job to open the AIR Job Creation screen.

4. Main Features and Functions

4.1 Creating a New Job

Step 1: Go to Clearance → Job Management → Create New Job.
Step 2: Select AIR as the shipment mode.

Step 3: Fill in all mandatory fields shown below:


Job Header Details

                               Field

                               Description

Shipment Type

Import / Export

BL Type

NVOCC / COC (controls BL fetch logic)

BL Number

Auto-fetched if linked to system booking

Ref BL Number

Enter manually if BL is not system-linked

Customer Category

Direct / Forwarder

Business Type

Sales Nomination / Free Hand / Agent Nomination

Customer

Pulled from Customer Master

Billing Party

Pulled from Customer Master

Salesperson

Auto-linked based on customer mapping

CS Executive / Documentation By / Wharf Clerk

Pulled from User Master

Clearing Agent

Enter manually

Contact Person

Enter manually

Job Date

Default current date

Quotation Ref / PO No / Customer Ref No / Customs DTI No

Free text fields

Scheduled Clearance Date / Last Free Day

Enter based on job timeline

Flight Name

Enter flight number manually

Air Line Name

Auto-fetched from Flight Master

ETD / ETA

Auto-fetched if data exists; otherwise, manual

POL / POD

Airport of Loading / Airport of Discharge

Job Type

FCL / LCL

Shipment Clearance Date

Enter date

Shipment Cleared

Yes / No

USD Exchange Rate (Buying / Selling)

Enter manually

Operation Type

Select from dropdown

Remarks / Marks & Numbers / Cargo Description

Free text

Party Details

Add multiple parties using the add option

Container Details

Enter Package, CBM, and Gross Weight

Master Air Way Bill No

Free text to enter Airway Bill number

Attachments

Upload supporting files

Notes

Add additional instructions or observations

4.2 Rate Tab (Customer Billing)

This tab is used to record charges billed to the customer.

Field

Description

Charge Type

Classification of charge (Freight, Handling, Documentation etc.)

Charge Code

Pulled from Charge Master

Basis

Container / BL / Job

Currency

Billing currency

Amount

Charge amount

Remarks

Optional field

Select Add to include charges in the list.

4.3 Cost Tab (Vendor Billing)

This tab records vendor-related expenses.

Field

Description

Charge Type

Classification of cost

Charge Code

From Charge Master

Basis

Container / BL

Currency

Vendor billing currency

Amount

Vendor cost amount

Remarks

Optional

Is Invoiceable

Optional flag

Select Add to save the cost entries.

After entering all details, select Save to complete job creation.

4.4 Editing Job Details:

  1. Navigate to Job Management → Job List.
  2. Select the job and choose View / Edit.
  3. Update fields as required.
  4. Select Save to apply changes.

4.5 Tracking Job Status:

Jobs are categorized as:

• Draft – Job created but not yet confirmed
• Confirmed – Active job in progress
• Cancelled – Job cancelled and closed

4.6 Copying an Existing Job:

  1. In the Job Dashboard, select the menu option next to an existing job.
  2. Choose Copy Job.
  3. Update BL, customer, or charges if required.
  4. Save to create a new duplicated job.


This helps users quickly generate similar jobs without re-entering full details.

4.7 Printable Reports

Navigate to Reports to generate the following:

• Job Card Print
• Acknowledgment Print
• Delivery Order (DO) Print
• Proof of Delivery (POD) Print

5. Troubleshooting Common Issues

Issue

Possible Cause

Suggested Solution

Job not saving

Mandatory fields missing

Ensure all required fields are filled

BL not fetching

Incorrect BL Type or BL not linked

Verify BL details

Charges not visible

Charge Master not configured

Update charge setup

File upload fails

File size too large

Compress file and retry

Wrong ETD/ETA

Flight data not linked

Update flight information

6. Frequently Asked Questions (FAQs)

Q1: Can both Import and Export AIR jobs be created?
Yes, choose the required shipment type during job creation.

Q2: Can I copy an existing job?
Yes, the Copy Job feature is available in the dashboard.

Q3: Can attachments be added later?
Yes, attachments can be uploaded at any stage.

Q4: Can charges be edited after saving the job?
Yes, until the job reaches confirmed status.

7. Support

For any technical assistance, please contact:

 


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