Where do we create all key port details and codes ? Port Master – User Manual

Where do we create all key port details and codes ? Port Master – User Manual

πŸ“˜ Port Master – User Manual

Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025

πŸ“‘ Table of Contents
πŸ”Ή 1. Introduction
πŸ–₯️ 2. System Requirements
πŸ” 3. Logging In
βš™οΈ 4. Main Features and Functions
  ‒ 4.1 Creating a Port Master Entry
  ‒ 4.2 Editing a Port Entry
  ‒ 4.3 Bulk Upload and Download
πŸ› οΈ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
πŸ’¬ 7. Support

πŸ”Ή 1. Introduction
The Port Master module is designed to manage and maintain a standard list of sea, air, or inland ports used across logistics, shipping, and trade operations. This ensures consistency and accuracy in transport documentation and transaction processing.

πŸ–₯️ 2. System Requirements
Browser Compatibility:
β€’ Google Chrome v90 or later
β€’ Mozilla Firefox v85 or later

User Roles:
β€’ Admin
β€’ Logistics
β€’ Master Data Setup

πŸ” 3. Logging In
To access the Port Master module:

  1. Open your browser and go to the application login page.

  2. Enter your username and password.

  3. From the main dashboard, select Port Master under Master Setup.


βš™οΈ 4. Main Features and Functions

πŸ†• 4.1 Creating a Port Master Entry
To create a new port entry:

  • Click β€œCreate New”.

  • Fill in the following fields:
      ‒ Port Code – A unique identifier for the port.
      ‒ Port Name – The official name of the port.
      ‒ Country – Select the appropriate country from the dropdown.
      ‒ Status – Set as Active if the port is in use.

  • Click β€œSubmit” to save the port entry.


πŸ“Œ Note: Each Port Code must be unique across the system.

✏️ 4.2 Editing a Port Entry

  • Click the Edit icon beside the port you wish to modify.

  • Update the required fields (name, country, status).

  • Click Save to apply the changes.

πŸ—‚οΈ 4.3 Bulk Upload and Download

  • Upload:
      ‒ Use the Upload button to import multiple port entries.
      ‒ Follow the official template format provided by the system.

  • Download:
      ‒ Click Download to export the list of ports for reference or audit.

πŸ› οΈ 5. Troubleshooting Common Issues

IssueSolution
Duplicate Port Code    Use a unique code not already assigned to another port.
Country Not Available    Ensure the country is set up and marked as Active in the Country Master.
Upload Fails    Match your file exactly with the upload template format.
Port Not Available in Forms    Confirm that status is set as Active.

❓ 6. Frequently Asked Questions (FAQs)

Q: Can two ports have the same name in different countries?
A: Yes, as long as the Port Code is unique for each entry.

Q: Can I deactivate a port if it's no longer in use?
A: Yes. Change the Status to Inactive via the Edit function.

Q: Is bulk upload available?
A: Yes. You can bulk import using the Upload option and the required template.

Q: What happens if I deactivate a port?
A: The port will no longer be selectable in logistics or transaction modules.

πŸ’¬ 7. Support
For help with the Port Master module, please contact:
πŸ“§ helpdesk@aggrandizeventure.zohodesk.in

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