📘 Port Master – User Manual

Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025

📑 Table of Contents
🔹 1. Introduction
🖥️ 2. System Requirements
🔐 3. Logging In
⚙️ 4. Main Features and Functions
  • 4.1 Creating a Port Master Entry
  • 4.2 Editing a Port Entry
  • 4.3 Bulk Upload and Download
🛠️ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
💬 7. Support

🔹 1. Introduction
The Port Master module is designed to manage and maintain a standard list of sea, air, or inland ports used across logistics, shipping, and trade operations. This ensures consistency and accuracy in transport documentation and transaction processing.

🖥️ 2. System Requirements
Browser Compatibility:
• Google Chrome v90 or later
• Mozilla Firefox v85 or later

User Roles:
• Admin
• Logistics
• Master Data Setup

🔐 3. Logging In
To access the Port Master module:

1. Open your browser and go to the application login page.

2. Enter your username and password.

3. From the main dashboard, select Port Master under Master Setup.
   
   
   

⚙️ 4. Main Features and Functions

🆕 4.1 Creating a Port Master Entry
To create a new port entry:

• Click “Create New”.

• Fill in the following fields:
    • Port Code – A unique identifier for the port.
    • Port Name – The official name of the port.
    • Country – Select the appropriate country from the dropdown.
    • Status – Set as Active if the port is in use.

• Click “Submit” to save the port entry.
  
  
  

📌 Note: Each Port Code must be unique across the system.

✏️ 4.2 Editing a Port Entry

• Click the Edit icon beside the port you wish to modify.

• Update the required fields (name, country, status).

• Click Save to apply the changes.

🗂️ 4.3 Bulk Upload and Download

• Upload:
    • Use the Upload button to import multiple port entries.
    • Follow the official template format provided by the system.

• Download:
    • Click Download to export the list of ports for reference or audit.
  
  

🛠️ 5. Troubleshooting Common Issues

❓ 6. Frequently Asked Questions (FAQs)

Q: Can two ports have the same name in different countries?
A: Yes, as long as the Port Code is unique for each entry.

Q: Can I deactivate a port if it's no longer in use?
A: Yes. Change the Status to Inactive via the Edit function.

Q: Is bulk upload available?
A: Yes. You can bulk import using the Upload option and the required template.

Q: What happens if I deactivate a port?
A: The port will no longer be selectable in logistics or transaction modules.

💬 7. Support
For help with the Port Master module, please contact:
📧 helpdesk@aggrandizeventure.zohodesk.in