XML FILE CREATION FOR CUSTOMS FILE CREATION (COC) – USER MANUAL

Version: V1.0.38.2
Prepared by: Arul Jothi. M
Date: 20/12/2025

Table of Contents

1. Introduction

2. System Requirements

3. Logging In

4. Customs File Creation Module

   • 4.1 Introduction

   • 4.2 Message Type

   • 4.3 BL Number Option

   • 4.4 Generating New File

   • 4.5 Values Fetching Criteria

   • 4.6 Defining Container Type in EDI Mapping

   • 4.7 Defining Package Code in EDI Mapping

   • 4.8 Defining Packages, Gross Weight, and Volume

   • 4.9 Shipping Marks & Goods Description Mapping

5. Troubleshooting Common Issues

6. Frequently Asked Questions (FAQs)

7. Support

1. Introduction

The Colombo Manifest File Creation module is designed to generate export/import manifest files in ASYCUDA-compliant XML format as required by Sri Lanka Customs.

This module automatically extracts all relevant shipping details, including:

• Master B/L

• House B/L

• Container details

• Cargo description

• Trader information

• Voyage details

It then converts this data into the standardized ASYCUDA XML format.

This automation enhances accuracy, reduces manual handling errors, and speeds up the submission of manifest data for Customs clearance. It is essential for:

• Freight Forwarders

• NVOCC Operators

• Shipping Lines

who must submit manifest files electronically before vessel arrival or departure.

2. System Requirements

Supported Browsers

• Google Chrome 90+

• Mozilla Firefox 85+

3. Logging In

1. Open ZEALIT 2.0 in your browser.

2. Log in using your provided credentials.
   

1. Navigate to Customs File Creation via Dashboard or Type to Search bar.
   

4. Customs File Creation Module

4.1 Introduction

This screen allows the user to generate ASYCUDA XML files for COC and NVOCC bookings using the data captured in the ZEALIT system.

4.2 Message Type

Enter the corresponding message type to generate the correct XML.

4.3 BL Number Option

Enter the appropriate BL Number in the BL Number field.
The XML will be generated for the provided BL.

4.4 Generating a New File

Click Create New to generate a new Customs XML file for the selected BL.

4.5 Values Fetching Criteria

The following values are fetched from the SI Instruction Page of the Booking:

• Exporter Name & Address

• Notify Party Name & Address

• Consignee Name & Address
  

These values can be edited directly in the SI Page.
No need to update the Master Data.

4.6 Defining Container Type in EDI Mapping

Use the EDI Mapping Screen to define ISO container types for XML creation.

Example Mapping: 

4.7 Defining Package Code in EDI Mapping

Package Codes are captured from the Container Details > Package Code field.

Use EDI Mapping to define:

Module	Key	Value	Converted Value
CMB_IGM	CARGO_PACKAGE	CT	CARTONS

4.8 Defining Packages, Gross Mass & Volume

The following fields are pulled from Container Details:

• Number of Packages

• Gross Mass

• Volume in Cubic Meters

Ensure all mandatory fields are entered to avoid XML validation errors.

4.9 Shipping Marks & Goods Description

The following values are fetched from the Booking Screen:

• Cargo Description

• Marks & Numbers
  

These values are inserted directly into the XML.

5. Troubleshooting Common Issues

6. Frequently Asked Questions (FAQs)

Q1: Can I edit booking details after BL confirmation?
A: No, editing is disabled once the BL is confirmed.

Q2: Can I attach documents before confirming the booking?
A: Yes, attachments can be added in Draft stage.

Q3: Where do I find confirmed BLs?
A: Under Pending Invoice BL status bucket.

Q4: Can I print BL drafts multiple times?
A: Yes, unlimited draft prints are allowed before BL confirmation.

7. Support

For support, contact:
📧 helpdesk@aggrandizeventure.zohodesk.in