📘 COC Manage Shipment – User Manual
Version: V.1.0.08
Prepared by: RAMYA R
Date: 08/11/2025

📁 Table of Contents

1. Introduction

2. System Requirements

3. Logging In

4. Main Features and Functions
    4.1 Accessing COC Manage Shipment
    4.2 Filling Voyage, Party & Other Details
    4.3 Container & Cargo Information
    4.4 Container Release Order (CRO) Creation
    4.5 Shipping Instruction Creation
    4.6 Rate & Cost Management
    4.7 Booking/BL Split and Merge
    4.8 Profit View and Final Confirmation

5. Troubleshooting Common Issues

6. Frequently Asked Questions (FAQs)

7. Support

🔹 1. Introduction
The COC Manage Shipment module in Zealit 2.0 is designed to manage and finalize shipments created from Confirmed COC Bookings.
Users can update voyage and cargo details, create Container Release Orders (CRO), manage rates and costs, and generate Bill of Lading (BL) drafts and final prints — all within a single workflow.

🔸 2. System Requirements

Supported Browsers:

• Google Chrome version 90 or above

• Mozilla Firefox version 85 or above

User Access Role:

• Operations, Documentation, or Export team member with Shipment Module access

🔐 3. Logging In

1. Open Zealit 2.0 in your browser.
   
   

2. Log in using your authorized credentials.

3. Navigate to COC Manage Shipment from the dashboard or via Type to Search.

⚙️ 4. Main Features and Functions

🧾 4.1 Accessing COC Manage Shipment

• Go to the COC MANAGE SHIPMENT

• Under the Pending BL Confirm stage, locate the Confirmed COC Booking.

• Click to open it— for further processing.

🛳️ 4.2 Filling Voyage, Party & Other Details

In the COC Manage Shipment screen, fill or verify the following:

• Voyage Details

• Other Details

• Party Details

• Additional Information

Ensure all mandatory fields are completed before proceeding to container updates or CRO creation.

📦 4.3 Container & Cargo Information

1. Navigate to the Container & Cargo Information tab.

2. Click the Edit (✏️) icon beside the container entry.

3. Enter the following details:
    - Container Number
    - Seal Number
    - No. of Packages
    - Gross Weight
    - Tare Weight
    - Net Weight
    - VGM (Verified Gross Mass)
    - CBM (Cubic Meters)
   
   
   

4. Click Save to update.

This data will reflect in the shipment details and BL generation.

🚚 4.4 Container Release Order (CRO) Creation

1. Navigate to the CRO tab (next to Shipment Details).

2. Click + Create New.

3. A popup window will appear to create the CRO.

4. Select container details from the grid.

5. Choose Depot from the dropdown.

6. Enter Valid From and Valid Till dates.

7. Add any Special Instructions if required.

8. Click Submit to generate the CRO.
   
   
   

Once created, click the Print icon to generate the CRO Print Report.

📝 4.5 Shipping Instruction Creation

• Click the I Want button to create Shipping Instruction (SI).

• Fill in:
   - SOB Date (Shipped on Board Date)
   - BL Date
   - SI Type

• Click Print to generate and review the BL Draft.

This ensures all shipping details are captured before final BL confirmation.

💲 4.6 Rate & Cost Management

• Access the Rate & Cost tabs (💲 icon) to view data fetched from the COC Rate Request (RR).

• Click Amend Charges to review split-up details.

• Click + Add New Charges to manually add charges before booking confirmation.
   You may include:
   - Charge Code
   - Applicability
   - All Inclusive (Yes/No)
   - Basis (e.g., per BL, per Container)
   - Currency
   - Commodity
   - Collection Mode (Prepaid / Collect)
   - Collection Agent

• Use Add to All to apply charges across multiple containers.

• Repeat the same process under the Cost Tab.

• Save updates and print BL Draft / Back Page as needed.

🔄 4.7 Booking / BL Split and Merge

• Split:
   Select containers → Move to New Booking/BL → Click Save.

• Merge:
   Select containers → Choose Existing Booking/BL from dropdown → Click Save.

This feature is useful for handling multi-container or shared BL operations.

📊 4.8 Profit View and Final Confirmation

• Open the Profit Tab to view:
   - Estimated Principal & Agency Profit
   - Charge-wise Breakdowns

Once all validations and checks are done:

• Click Confirm → Shipment moves to Confirmed BL Stage.

• Generate BL prints:
   - Draft
   - Back Page
   - Non-Negotiable
   - Originals
  
  
  

Before finalizing:

• Create Shipping Instruction via I Want → Create New, fill required details, and print.
  
  
  

🛠️ 5. Troubleshooting Common Issues

❓ 6. Frequently Asked Questions (FAQs)

Q1: Can I modify container details after saving?
✅ Yes, container details can be edited before final confirmation.

Q2: When can I generate the CRO?
✅ After container details are entered and booking is confirmed under Pending BL Confirm stage.

Q3: Is the Rate & Cost editable after confirmation?
✅ No, rates and costs are locked once shipment is confirmed.

Q4: Can I print multiple BLs?
✅ Yes, the system allows printing Draft, Back Page, Non-Negotiable, and Original copies.

🏠 7. Support

For module-related assistance or technical help, please contact:
📧 helpdesk@aggrandizeventure.zohodesk.in