Where do we create City names and codes ? City Master – User Manual

Where do we create City names and codes ? City Master – User Manual

📘 City Master – User Manual

Version: V.1.0.32
Prepared by: Ramya R
Date: 07 July 2025

📑 Table of Contents
🔹 1. Introduction
🖥️ 2. System Requirements
🔐 3. Logging In
⚙️ 4. Main Features and Functions
  • 4.1 Creating a City Master Entry
  • 4.2 Editing a City Entry
  • 4.3 Bulk Upload and Download
🛠️ 5. Troubleshooting
❓ 6. Frequently Asked Questions (FAQs)
💬 7. Support

🔹 1. Introduction
The City Master module helps users manage a standardized list of cities within the system. It ensures consistent usage across vendor, customer, transport, and logistics-related modules.

🖥️ 2. System Requirements
Browser Compatibility:
• Google Chrome v90 or later
• Mozilla Firefox v85 or later

User Roles:
• Admin
• Master Data Entry
• Configuration/Setup

🔐 3. Logging In
To access the City Master module:

  1. Open your web browser and go to the application login page.

  2. Enter your username and password.

  3. Navigate to City Master from the master setup section of the dashboard.


⚙️ 4. Main Features and Functions

🆕 4.1 Creating a City Master Entry
To create a new city entry:

  • Click “Create New”.

  • Enter the following fields:
      • City Code – A unique identifier for the city.
      • City Name – Full name of the city.
      • Country – Select the appropriate country from the dropdown.
      • Status – Set as Active if the city is currently in use.

  • Click “Submit” to save the entry.


📌 Note: City Code must be unique for each city.

✏️ 4.2 Editing a City Entry

  • Use the Edit icon next to the desired city to make changes.

  • Modify details such as city name, country, or status.

  • Click Save to apply changes.


🗂️ 4.3 Bulk Upload and Download

  • Upload:
      • Use the Upload button to import multiple cities at once using the predefined template.
      • Ensure all fields match the required format.

  • Download:
      • Use the Download button to export the list of city records from the system.


🛠️ 5. Troubleshooting Common Issues

IssueSolution
Duplicate City Code        Use a unique code for each new city.
Country Not Found        Ensure the country exists and is set to Active in the Country Master.
Upload Fails        Verify the upload file matches the template format exactly.
City Not Displaying in Forms        Check if city is marked as Active.

❓ 6. Frequently Asked Questions (FAQs)

Q: Can I create the same city name in different countries?
A: Yes, provided each has a unique City Code and is linked to a different country.

Q: Can I deactivate or modify a city later?
A: Yes. Use the Edit function and update the status or details.

Q: Is bulk data upload supported?
A: Yes. Use the Upload option and follow the template format.

Q: What happens if a city is set to Inactive?
A: It will no longer be selectable in forms or modules where cities are referenced.

💬 7. Support
For any support related to the City Master module, please reach out to:
📧 helpdesk@aggrandizeventure.zohodesk.in


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